Privacy Statement and Consent
Victorian Community Foundation
The David Burgess Foundation
Application for Scholarship
The Privacy Act 1988 (Cth) was recently amended to apply to private sector organisations.
In managing the Victorian Community Foundation – The David Burgess Foundation Scholarships, the Trustees of the Foundation, ANZ Trustees Limited (ANZ Trustees) and authorised advisors may collect and use personal information.
We are conscious of our obligations under the Privacy Act and the following Privacy Statement sets out how personal information provided will be managed.
Collection of personal information
In its application for a grant from the David Burgess Foundation, your Organisation (the Applicant) gives contact details and other personal information about teachers, students and other key personnel (Individuals). In the future ANZ Trustees, its researchers and advisors may obtain other information about the Individuals from the Applicant, from any of them, or from other sources. We may collect “sensitive information” but only when it is necessary for the purpose of the Application. This is all “Personal Information”.
Use of Personal Information
We use Personal Information for the primary purpose of assessing the Applicant’s application, and if it is successful, to provide a grant to the Applicant.
We may also use Personal Information for our internal operations including accounting, record keeping, archiving, compliance monitoring and compliance with legislative and regulatory requirements.
Without some or all of your information, we might not be able to process your application.
If your application is not successful, we may hold Personal Information we collect in relation to the application for our records. If your application is successful, after the grant is completed we may hold Personal Information concerning the grant for our records. We will not continue to hold Personal Information if it is not necessary.
Disclosure of Personal Information
We may disclose Personal Information for the purposes set out above, to people and organisations who carry out functions for us, for example our agents and our researchers, any person you authorise, your legal advisers, any party to whom we are authorised or required by law to disclose the Personal Information, and any party to whom the person whose Personal Information we hold authorises us to disclose it.
We take reasonable steps to make sure that the Personal Information we collect, use and disclose is accurate complete and up to date.
We take reasonable steps to protect the Personal Information we hold from misuse and loss and from unauthorised access, modification or disclosure.
Access and correction to Personal Information
Subject to exceptions permitted by law, an Individual may obtain access to the Personal Information we hold about them by contacting the Trustees at the address set out below. An access fee may apply. If we are informed by an Individual the Personal Information we hold about them is not accurate, complete or up to date, we will take reasonable steps to correct it.
Where we receive and keep Personal Information about an Individual from another source, generally that person will have the same access to that information and it can only be used for the same purposes and shared with the same persons as the Personal Information that you give us. However, to the extent permitted by law, Personal Information that we receive from other sources will be kept confidential.
If you give us Personal Information about someone else, please show them a copy of this document so that they may understand the manner in which their personal information may be used or disclosed by us in connection with your dealing with them.
By signing the Application for a grant, you acknowledge you are aware of this Statement and, on behalf of each Individual, consent to sensitive information being collected if it is necessary for the purposes of the Application.
If you require any further information about privacy, please contact us:
ANZ Trustees Limited
GPO Box 389, Melbourne, 3001
Telephone: 1800 011 047
Facsimile: (03) 8685 6101